Bishop’s January Assembly Letter

January 2, 2019

Dear congregations and rostered ministers:

Grace and peace to you in this New Year! This letter will provide you with some initial important information about the Thirty-Second Annual Northern Illinois Synod Assembly, being held on Friday and Saturday, June 14-15, 2019 at Augustana College in Rock Island, Illinois.

Please refer to the lists provided on pages 2 and 3 of this letter to confirm the number of lay voting members your congregation is allowed. These voting members are asked to be equally divided between male and femaleand from different households.In addition, each congregation may register one additional voting member as a youthor one young adult.Your congregation is also encouraged to elect one or two alternates to attend as visitors this year with the possibility of their attending as voting members at next year’s assembly. Although this procedure would be costlier to your congregation, your congregation will benefit by future voting members observing the assembly operation one year and, thus, being better prepared to represent your congregation the following year at assembly.

Pastors (ministers of Word and Sacrament) and deacons (ministers of Word and Service) under call are expected to attend all synod assemblies.All pastors and deacons under call as well as interim pastors will be voting members of the assembly (costs are the congregation’s responsibility). Retired pastors and deacons, as well as those on leave from call and those with disability statushave voice and vote provided they register prior to the assembly date, otherwise they have voice, but not vote (registration fees are waived; they are responsible for all other costs).

Basic, dorm-style housing will be available in the Augustana dorms or, if you prefer, we have arranged for a small block of hotel rooms. Please refer to that information on page 3.

Walking with you,

The Reverend Jeffrey Clements, Bishop


1 Constitutional Provision +S7.21.c: “…normally one of whom shall be male and one of whom shall be female

2 Chapter 7, Synod Assembly: “It is the intention of this Synod that normally there shall be no more than one voting member of the Synod Assembly from a single household.”

3 Synod Constitutional Bylaw S7.21.A11 “… a voting member who has not reached the age of 18 at the time of election or appointment for service”

4 Synod Constitutional Bylaw S7.21.A11 “a voting member between the ages of 18 and 30 at the time of election or appointment for service”

5 S14.21.1. “All ordained ministers under a call shall attend meetings of the synod assembly” and Constitutional Provision S14.31.d. “Deacons on the roster of this synod… shall attend meetings of the synod assembly.”

6 ACTION SC-17-09-25 The Council voted to approve permitting ministers not under active call to have both voice and vote at Synod Assemblies and establish a process through which this can take place – much in the same way that retired ministers are allowed both voice and vote at Synod Assemblies.

2019 Assembly of the Northern Illinois Synod, ELCA

The listed “baptized membership figures” of the 145 Northern Illinois Synod congregations, as reported to the ELCA through each congregation’s year-end statistical report (parochial report) as of 12/31/2017, is the basis for determining the “number of lay voting members” selected to attend the assembly. The “baptized membership” formula consists of the top 10% of our congregations receiving four lay voting members, the next top 10% of our congregations receiving three lay voting members, and the remainder of our congregations receiving two lay voting members.

Congregations allowed FOUR voting members, plus one additional youth or young adult:

Congregation City Conference
3028 Shepherd of the Hills Lutheran Church  McHenry  Northeast 
2107 Alleluia! Lutheran Church  Naperville  East 
1678 Grace Lutheran Church Woodstock Northeast 
1619 Salem Lutheran Church Sycamore Northeast
1609 St. John Lutheran Church Joliet East
1402 Shepherd of the Prairie Lutheran Church  Huntley Northeast
1376 Peace Lutheran Church  New Lenox Northeast
1311 Light of Christ Lutheran Church Algonquin East
1265 Trinity Lutheran Church Moline West 
1221 Bethany Lutheran Church Crystal Lake Northeast
1105 Grace Lutheran Church  Loves Park North
1099 St. Paul Lutheran Church  Orion West
1070 Our Savior’s Lutheran Church  Rockford North
984 First Lutheran Church  Geneseo West
939 Zion Lutheran Church  Rockford North

Congregations allowed THREE voting members, plus one additional youth or young adult:

Congregation City  Conference 
930 Cross and Crown Lutheran Church  Roscoe North
880 Trinity Lutheran Church  Rockford North 
876 Trinity Lutheran Church  Ottawa South
860 Our Saviour Lutheran Church  Sandwich East
816 St. Mark Lutheran Church  Rockford North
812 First Lutheran Church  DeKalb Northeast
761 St. John’s Lutheran Church  Mendota South
753 St. Paul Lutheran Church  Dixon Central
681 Grace Lutheran Church  Knoxville Southwest
675 Immanuel Lutheran Church  Dixon  Central 
667 Trinity Lutheran Church  Harvard Northeast
652 St. John Lutheran Church  Somonauk South
599 Salem Lutheran Church Sandwich East
597 St. John Lutheran Church  Sterling Central
590 All Saints Lutheran Church  Byron Central

All other congregations are allowed TWO voting members, plus one additional youth or young adult.

Housing Information

Basic, dorm-style housing is offered in the dorms at Augustana, however, for those that prefer hotel accommodations, we have arranged for a small block of rooms at hotels closest to Augustana campus:

  • Element Moline, 316 12th Street, Moline, 309-517-1659. Mention “Synod Assembly 2019 Block” to book.
  • Radisson on John Deere Commons, 1415 River Drive, Moline, 309-764-1000
  • Stoney Creek Hotel & Convention Center, 101 18th St., Moline, 309-743-0101

If your congregation wishes to make reservations at one of these hotels, we encourage you to do so now because of the limited number of rooms available. Element Moline rate begins $105. Radisson room rates begin at $119.

Stoney Creek rates not available at print time. (Note: These rates will change when the block of rooms is released May 13, 2019).