Bishop’s Welcome Letter

June 7, 2019 

Dear Friends in Christ, 

Grace, mercy, and peace be with you. 

I look forward to welcoming you to our Thirty-second Annual Northern Illinois Synod Assembly: Walking TogetherLoving Christ, Loving All, For the Sake of the World.” 

We are excited to have as our keynote speaker the Rev. Dr. Anna Madsen, a “freelance theologian” who founded OMG: Center for Theological Conversation and The Spent Dandelion Theological Retreat Center, of Two Harbors, MN. Dr. Madsen will give three presentations designed to help us live out our synod mission statement, which is also the assembly theme! 

Some important announcements: 

  • You can get the most out of this year’s assembly by using the free Assembly Mobile Guide. The mobile guide gives you handy access to all the most important Synod Assembly materials including the agenda, Bulletin of Reports,  maps,  updates, photos, social media, and more. During the assembly, there will be updates that may include announcements and items that come from the floor of the assembly. Please download the guide onto your mobile device before you arrive at assembly! Find download links, instructions, and more information at assembly.nisynod.org/guide
  • Highlights, photos, and select video portions of the assembly will be made available on the synod’s website (assembly.nisynod.org) during and after the assembly. 
  • Follow the assembly and share your own photos and experiences on social media with the hashtags #NISynod and #NISAssembly19 on Facebook, Twitter, and Instagram.  
  • For those of you staying in Swanson Commons, Ms. Nancy Corey is sending out a separate e-mail with the information you need. This information is also available online at assembly.nisynod.org/housing-information
  • There is road construction in and near the Quad-City Area. Please exercise caution as you travel to and from assembly. 

As you prepare for synod assembly, here are a few items to note: 

  • Read through the Bulletin of Reports which is available in the mobile guide and on the synod website (assembly.nisynod.org/bor). It includes the information on those standing for election to synod council and synod committees; two resolutions which have been submitted to the Assembly for consideration; reports from synod staff, officers, committees, conferences, institutions, and agencies; and other helpful information, such as the forums available to you on Friday afternoon. You will find it helpful to bring this material with you to the assembly, either electronically or as hard copies, as paper copies will not be available at the assembly.  
  • Attend the Orientation Forum on Friday morning at 9:30 a.m. in the Bergendoff Hall building, in Potter Hall, if this is your first assembly as a voting member. This forum will introduce you to the functions and procedures of the assembly. 
  • Attend the Resolutions Committee Forum if it is not your first time at the assembly. This forum is held in the Bergendoff Hall building, Larson Hall. The Rev. Miho Yasukawa, chairperson of the resolutions committee, will discuss the two resolutions that will come before the assembly. These resolutions, as mentioned earlier, are found in the Bulletin of Reports. 
  • I have issued a $10,000 challenge for this year’s Synod Assembly Offering, which is designated for “Always Being Made New: The Campaign for the ELCA.”  Please make checks payable to “Northern Illinois Synod” and note at the bottom of the check for “Synod Assembly Offering.” Gifts from congregations and individuals will be received during the offering on Saturday or may be sent to the synod office in Rockford. 
  • This year’s In-Kind Offering, sponsored by the NIS Social Ministry Committee, will be the collection of letters written by our NIS members, addressed to federal legislators on behalf of our neighbors who are hungry – across the street or around the world Please see assembly.nisynod.org/in-kind-offering for more information. 
  • Physically challenged parking will be available in the Centennial Hall parking lot on the east side of Centennial Hall, near the building. Golf carts will also be available during the Assembly to help transport Assembly attendees. Bus service will be provided for Friday dinner and Saturday breakfast being held in the Gerber Center Dining Hall (3435-9-1/2 Avenue). 
  • Child care will be offered off-campus.  We are grateful to St. John’s Lutheran Church, 4501 7th Avenue in Rock Island, for providing their nursery facilities
  • The temperature in Centennial Hall is variable; it is a good idea to be prepared if you tend to get cold in air conditioning.
  • If you are staying in campus housing, Swanson Commons (1010 38th Street), only provides sheets and small towels. Please bring your own pillow, blanket, bath towels, and toiletries (soap, etc.). 

If there is any way that we can be of assistance to you, please contact our Rockford office at 815-964-9934 (the Rockford office will be closed Thursday, June 14 and Friday, June 15) or Assembly Registrar Nancy Corey in our Rock Island office at 309-794-4004.   

We are grateful for your leadership, dedication, and commitment to Christ and Christ’s church.  

Walking with you, 

Bishop Jeffrey Clements 

Assembly Offering – Bishop’s Challenge

Our Assembly offering this year will be designated for Always Being Made New: The Campaign for the ELCA.” This five-year campaign of the ELCA seeks to raise $198 million in support of new and expanded churchwide ministries around the world. Our gifts will help our church grow in communities of faith, form new leaders, welcome our neighbors, overcome malaria, confront hunger and poverty, accompany our global churches, and so much more.

This year, Bishop Jeffrey Clements is challenging every congregation in the Northern Illinois Synod to make a donation to this campaign in an effort to raise $10,000. Please ask your congregation to designate a dollar amount for this campaign over and above regular Mission Support, invite individuals from the congregation to donate, or hold a special fund-raising activity that will not only raise funds for this good cause, but will create awareness for the ways that our church affects lives around the world in a positive way.

Congregational (and individual) checks may be given as offerings at the Synod Assembly’s closing worship service on Saturday, June 15, 1:00 p.m. Online donations will also be accepted. 

Directions to Augustana College

Arriving on Interstate 80 from the east

  • Continue on 80 West as it changes to Interstate 280/74 West.
  • Exit 5A Interstate 74 West for approximately 1/2 mile.
  • Exit 4A John Deere Road / Highway 5 West.
  • Follow signs for Blackhawk Road/Highway 5 West.
  • Turn right on 38th Street in Rock Island (use Rock Valley Plaza and K-Mart store on left-hand side of Blackhawk Road as landmarks).
  • Drive approximately 2.5 miles on 38th Street.
  • You will pass Swanson Commons residence hall on the left.
  • Continue traveling 38th Street to 7th Avenue (7th Ave is at traffic signal)
  • Turn left (West) on 7th Avenue.
  • Centennial Hall and parking lot will be on the right (North) side of 7th Avenue (Note: Immediately after turning onto 7th Ave).

Arriving on Interstate 88 from the east

  • Continue on 88 West as it changes to Highway 5.
  • Travel Highway 5 West (John Deere Road/Blackhawk Road).
  • Follow signs for Blackhawk Road/Highway 5 West.
  • Turn right on 38th Street in Rock Island.
  • Warning: There is a 38th Street in Moline but do not turn there! Use Rock Valley Plaza and K-Mart store on left-hand side of Highway 5 as landmarks.
  • Drive approximately 2.5 miles on 38th Street.
  • You will pass Swanson Commons residence hall on the left.
  • Continue traveling 38th Street to 7th Avenue (7th Ave is at traffic signal)
  • Turn left (West) on 7th Avenue.
  • Centennial Hall and parking lot will be on the right (North) side of 7th Avenue (Note: Immediately after turning onto 7th Ave).

Arriving on Interstate 74 from the east

  • Follow signs as 74 West changes to Interstate 280/74 West.
  • Exit 5A Interstate 74 West for approximately 1/2 mile.
  • Exit 4A John Deere Road /Highway 5 West.
  • Follow signs for Blackhawk Road/Highway 5 West.
  • Turn right on 38th Street in Rock Island (use Rock Valley Plaza and K-Mart store on left-hand side of Blackhawk Road as landmarks).
  • Drive approximately 2.5 miles on 38th Street.
  • You will pass Swanson Commons residence hall on the left.
  • Continue traveling 38th Street to 7th Avenue (7th Ave is at traffic signal)
  • Turn left (West) on 7th Avenue.
  • Centennial Hall and parking lot will be on the right (North) side of 7th Avenue (Note: Immediately after turning onto 7th Ave).

Arriving on Interstate 80 from the west

  • Exit 290 onto Interstate 280 East.
  • Cross the Mississippi River and Exit Highway 92 East to Rock Island.
  • Take the 31st Avenue Exit.
  • Turn right onto 31st Avenue.
  • Continue to 38th Street and turn left.
  • Drive approximately 2 miles on 38th Street.
  • You will pass Swanson Commons residence hall on the left.
  • Continue traveling 38th Street to 7th Avenue (7th Ave is at traffic signal)
  • Turn left (West) on 7th Avenue.
  • Centennial Hall and parking lot will be on the right (North) side of 7th Avenue (Note: Immediately after turning onto 7th Ave).

Arriving on U.S. 61 from the north

  • Follow Highway 61 South through Davenport until you reach Fourth Street (a one way to the right).
  • Turn right and go four blocks to Gaines Street. Turn left on Gaines Street and travel across the Centennial Bridge into Illinois.
  • Go straight off the bridge until you reach 5th Avenue (a one way to the left).
  • Turn left on 5th Avenue and proceed to campus. As you approach the campus you will see the football field on your right.
  • 5th Avenue will bend to the right just past the football field.
  • Turn right (West) on to 7th Avenue at the traffic signal.
  • Centennial Hall and parking lot will be on the right (North) side of 7th Avenue (Note: Immediately after turning onto 7th Ave).

Registration Letter

March 21, 2019 

Dear congregation members and rostered ministers: 

The 32nd Annual Northern Illinois Synod Assembly will be held at Augustana College, Centennial Hall, 3703 Seventh Avenue, Rock Island on Friday, June 14 and Saturday, June 15, 2019. You may access map and directions to Augustana College at http://assembly.nisynod.org/directions.

On this page, you will find Northern Illinois Synod Assembly registration materials and related Assembly information. These materials may be duplicated.

Should you have any questions, feel free to contact Nancy Corey, Synod Registrar, in the Rock Island Synod office by phone 309-794-4004, fax (309-794-2088), e-mail at ncorey@nisynod.org, or Nancy Corey, Synod Registrar, Northern Illinois Synod, Augustana College, Sorensen Hall, 639 38th Street, Rock Island IL 61201-2210. 

Assembly Registrations and Resolutions Due Monday, April 15, 2019

Congregational Voting Members

When registering your assembly voting members, please keep in mind these NI Synod guidelines: Two lay voting members are elected by each congregation, normally one of whom shall be male and one of whom shall be female. Additional members from each congregation normally shall be equally divided between male and female and normally there shall be no more than one voting member of the Synod Assembly from a single household. Also, each voting member of the Synod Assembly shall be a voting member of a congregation of this synod. 

Per Synod Constitutional Bylaw S7.21.B11… each congregation may elect 1 additional youth (a voting member who has not reached the age of 18 at the time of election or appointment for service) or 1 young adult (a voting member between the ages of 18 and 30 at the time of election or appointment for service) to attend as a voting member. A congregation’s delegation will be responsible for the youth voting member. Note: The synod’s newly-formed Youth Leadership Team has decided not to host a separate Youth Assembly this year, so we strongly encourage your congregation to include a youth in its assembly representation. 

Due to the size of their baptized membership, some congregations are allowed additional voting members. You may refer to the Additional Lay Voting Member Assignment List on page 4 to determine if your congregation may register more than two voting members in addition to a youth or young adult voting member. All congregations not listed are to register two voting members and an additional youth or young adult. Those persons selected as alternates may be registered as visitors.

Rostered ministers on leave from call, on disability, or retired who are not elected as voting members from a congregation are granted voice and vote ONLY if they have pre-registered. Otherwise, they shall have voice but not vote. {S7.22.01. and Synod Council ACTION SC-17-09-25

Assembly Fees 

Lay Voting Members: Congregations are responsible for all expenses. 

Youth or Young Adult Voting Members: Congregations are responsible for all expenses. 

Ministers of Word & Sacrament, Ministers of Word & Service, Interim Pastors, and Intern Pastors serving Congregations: Congregations, agencies and/or institutions are responsible for all expenses. 

Ministers of Word & Sacrament and Ministers of Word & Service NOT Under Call, Agency and Institution Representatives: Unless otherwise provided for, they are responsible for their own expenses. 

Retired Ministers of Word & Sacrament and Retired Ministers of Word & Service, and their Spouses: Registration fee is waived. Printed Bulletins of Reports are half price ($15). All other costs will be their responsibility. 

Visitors: Visitors are welcome to attend the assembly. Visitors are responsible for their registration fee, meals, and housing. Visitors are requested to send in a registration form. 

2019 Northern Illinois Synod Assembly Fees 

Registration (fee waived for retired rostered ministers & spouses) $60.00 

Meals

  • Complete Meal Plan  $45.00 
  • OR choose only the meals you plan to eat
    • Friday Lunch  $11.00 
    • Friday Dinner $14.00
    • Saturday Breakfast  $ 9.00
    • Saturday Lunch  $11.00 

Housing

  • On-campus housing*: single bed with shared bath (per person, per night) $41.00

*Campus Housing is located in Swanson Commons, 1010 38th Street, Rock Island. It is a student dormitory with shared restrooms and equipped with basic furnishings for student use (only bed sheets provided; NO pillows, blankets, towels of any sort, drinking cups, toiletries, room service, etc.).

  • Hotel Listings located near to Augustana College are enclosed for your information. Find additional hotel information at visitquadcities.com

Assembly Bulletin of Reports

  • Download the Bulletin of Reports from the synod website to print or save electronically $0.00
  • Optional printed and bound Assembly Bulletin of Reports (retired rostered ministers & spouses BOR fee is $15) $30.00

Those not purchasing a printed and bound Bulletin of Reports are expected to download it from the synod website and bring it to Assembly in printed and/or electronic form. 

You may register online or you may download a registration form to register by mail. When registering online, you may either pay online or mail a check. If you choose to pay online, a small, non-refundable fee applies.

Assembly Schedule

Friday, June 14

  • 8:00 am Registration begins in Centennial Hall Lobby, Augustana College, 3703 Seventh Avenue, Rock Island, IL.
  • 10:00 am Plenary Session 1 begins in Centennial Hall Auditorium.
  • 1:45 pm Plenary Session 2 begins in Centennial Hall Auditorium.
  • 7:30 pm Special Evening Event at Trinity Lutheran Church, 1330 – 13th Street, Moline, IL. 

Saturday, June 15

  • 8:30 am Plenary Session 3 begins in Centennial Hall Auditorium.
  • 1:00 pm Holy Communion with Ordination will be held in Centennial Hall Auditorium
  • followed by the Closing of the Synod Assembly. 

A Synod Assembly agenda, Bulletin of Reports, and other pertinent assembly information will be available in the mobile event guide and on the synod website at http://assembly.nisynod.org near the end of May. These same materials will be mailed to those who request printed Synod Assembly Bulletin of Reports. 

Important Notes 

This year we will move off campus for a special evening event at Trinity Lutheran Church, 1330 – 13th Street, Moline. This is an easy ten-minute drive from Augustana College. At this event, we will recognize congregations celebrating their 100th anniversaries, introduce our newly assigned seminary graduates and all rostered ministers new to our synod this year. We will recognize synod staff members and all Synod Council members – both current and retiring. The evening will conclude with an Evening Prayer Service, including the lighting of candles in remembrance of the rostered leaders of our synod who entered the Church Triumphant this past year.

Assembly Offering – Bishop’s Challenge

Our Assembly offering this year will be designated for “Always Being Made New: The Campaign for the ELCA.” This five-year campaign of the ELCA seeks to raise $198 million in support of new and expanded churchwide ministries around the world. Our gifts will help our church grow in communities of faith, form new leaders, welcome our neighbors, overcome malaria, confront hunger and poverty, accompany our global churches, and so much more.

This year, Bishop Jeffrey Clements is challenging every congregation in the Northern Illinois Synod to make a donation to this campaign in an effort to raise $10,000. Please ask your congregation to designate a dollar amount for this campaign over and above regular Mission Support, invite individuals from the congregation to donate, or hold a special fund-raising activity that will not only raise funds for this good cause, but will create awareness for the ways that our church affects lives around the world in a positive way.

Congregational (and individual) checks may be given as offerings at the Synod Assembly’s closing worship service on Saturday, June 15, 1:00 p.m. Online donations will also be accepted. 

Assembly Meals  

Friday evening dinner and Saturday morning breakfast will be held in the Dining Hall in the Gerber Center for Student Life and “box” lunches will be provided for both Friday and Saturday lunches, with the option to eat in Bergendoff Hall or outdoors on the picnic tables. Those in the assembly choir will pick up lunches and go to their practice. For those Assembly participants with special dietary needs, please indicate such needs on your registration form. 

LSSI (Lutheran Social Services of Illinois) Lunch Forum

Those who would like to learn more about LSSI and the work they are doing across the state, may eat lunch on Friday with a representative from that agency. The meeting room will be announced at the assembly. Please mark your desire to join this lunch forum when you register, so we reserve a large enough room.

On-Campus Assembly Transportation

Transportation will be provided to and from Centennial Hall parking lot, Synod Assembly forum locations, and meals offered in the Gerber Center for Student Life. For those who prefer to walk, be aware it is almost ½ mile from Centennial Hall to Gerber Center. Everyone is encouraged to wear comfortable shoes.

Resolutions

Voting members who wish to introduce resolutions should refer to the enclosed Resolution Writing 101. In keeping with our synod guidelines, the deadline for submission is April 15. Resolutions received after that date will not be accepted for consideration at this Assembly, unless the Resolutions Committee judges it to be a matter of sufficient importance and urgency which is not adequately covered by documents already before the Assembly.

In-Kind Offering 

The Social Ministry Committee invites you to conduct an Offering of Letters at your congregation and bring them to the Synod Assembly for this year’s In-Kind Offering.  The letters can either be hand written by individuals or a signed copy of the sample letter addressed to your District Rep and our Illinois Senators.  See the enclosure for more information.

Assembly Choir

Voting members and visitors are welcome to sing in the Assembly choir during Saturday worship. Please refer to the Synod Assembly Agenda in Assembly Bulletin of Reports for rehearsal times and location. 

Child Care

Child Care will be provided at St. John’s Lutheran Church, 4501 Seventh Avenue, Rock Island, a few blocks east from Augustana College campus. Please indicate on the registration form the names/ages of your children needing child care services. 

Additional Synod Assembly Lay Voting Member Assignment

All congregations NOT listed below are to register two voting members and an additional youth or young adult. Those persons selected as alternates may be registered as visitors. 

Four (4) Voting Members (plus 1 youth or young adult) Three (3) Voting Members (plus 1 youth or young adult)
Algonquin, Light of Christ (Northeast Conference)  Bolingbrook, New Life (Northeast Conference)
Crystal Lake, Bethany (Northeast Conference) Byron, All Saints (Central Conference)
Geneseo, First (West Conference) DeKalb, First (Northeast Conference)
Huntley, Shepherd of the Prairie (Northeast Conference) Dixon, Immanuel (Central Conference)
Joliet, St. John (East Conference) Dixon, St. Paul (Central Conference)
Loves Park, Grace (North Conference) Harvard, Trinity (Northeast Conference)
McHenry, Shepherd of the Hills (Northeast Conference) Knoxville, Grace (Southwest Conference)
Moline, Trinity (West Conference)  Mendota, St. John (South Conference)
Naperville, Alleluia! (East Conference) Ottawa, Trinity (South Conference)
New Lenox, Peace (East Conference) Rockford, St. Mark (North Conference)
Orion, St. Paul (West Conference) Rockford, Trinity (North Conference)
Rockford, Our Savior’s (North Conference) Roscoe, Cross & Crown (North Conference)
Rockford, Zion (North Conference) Sandwich, Our Saviour (East Conference)
Sycamore, Salem (Northeast Conference) Somonauk, St. John (South Conference)
Woodstock, Grace (Northeast Conference) Sterling, St. John (Central Conference)

 Northern Illinois Synod Assembly Letter Enclosures: 

Housing Information

On-Campus Housing at Augustana College

On-Campus housing is available in Augustana College’s air-conditioned (Duane R.) Swanson Commons residence center.

Contact Information

  • (Duane R.) Swanson Commons, 1010 38th Street, Rock Island
  • Swanson Commons Service Desk telephone number: 309-732-3860
  • Summer Conference Assistant (CA) On-Call: 309-716-1242
  • Augustana Public Safety: Emergency 309-794-7711 • Non-Emergency 309-794-7000

On-Campus Housing Rate is $41 (per person, per night)
Note: Rooms have single beds and shared baths. All rooms will be on first come, first serve basis.

Swanson Commons is located at 1010 38th Street, Rock Island (from Centennial Hall, turn east [left] on 7th Avenue, then turn south [right] onto 38th Street at the traffic signal. Travel approximately one block and Swanson Commons is on the west [right] side of 38th Street – across from Lincoln park’s tennis courts). Augustana College maps and directions: http://assembly.nisynod.org/directions 

Please note:

Swanson Commons is a student dormitory and is equipped with basic furnishings to accommodate college students. Therefore, the residence center provides: 

  • SHARED BATH with showers (no soap or shampoo provided)
  • NO PILLOWS, BLANKETS, or TOWELS of any sort (must provide own)
  • NO FANS, DESK LAMPS, or DRINKING GLASSES (must provide own)
  • NO PERSONAL ROOM SERVICE
  • Beds could possibly be arranged “loft” style in some rooms

Only bed sheets will be available for guests to make their own bed. Once again, NO pillows, blankets, or towels of any sort provided. Upon departure from Assembly, guests will need to remove bed linens and return them to the Residence Hall Desk, along with the room key. 

Check In

Thursday, June 13

12:00 p.m. – 4:30 p.m. – Pick up room key and key fob (used to open building door) from the Swanson Commons front desk

After 4:30 p.m. – Call the Summer Conference Assistant (CA) On-Call at 309-716-1242 to pick up keys. If no answer, call Augustana Public Safety at 309-794-7000.

Friday, June 14

7:30 a.m. – 10:00 a.m. – Pick up room key and key fob (used to open building door) when you register for synod assembly in Centennial Lobby.

11:00 a.m. – 2:00 p.m. – Pick up room keys from the Swanson Commons desk.

4:00 p.m. – 7:30 p.m.Pick up room keys from the Swanson Commons desk.

After 7:30 p.m. (or other times not listed) – Call the Summer CA On-Call at 309-716-1242 to pick up keys. If no answer, call Augustana Public Safety at 309-794-7000.

Check Out

Saturday, June 15

6:30 a.m. – 8:30 a.m. Turn in your room key and key fob (used to open building door) to the Swanson Commons desk.

Please note: If Swanson Commons room key and key fob (used to open building door) are not returned to Swanson Commons Saturday, June 15, there will be a $75 replacement key charge, plus $30 key fob replacement charge (per key, per fob).


Quad City Hotels

Participants preferring hotel accommodations should make reservations directly with the hotel of their choice. Find a list of Quad City hotels here. For additional Quad City hotels visit: visitquadcities.com

We suggest that you make reservations at your earliest opportunity. Hotel rooms may be difficult to obtain due to other QC activities.

In-Kind Offering – Offering of Letters

Bread for the World is a collective Christian voice urging our nation’s decision makers to end hunger at home and abroad.

By changing policies, programs, and conditions that allow hunger and poverty to persist, we provide help and opportunity at home and far beyond where we live. We can end hunger in our time. But churches and charities can’t do it all. Our government must also do its part. With the stroke of a pen, policies are made that redirect millions of dollars and affect millions of lives. By making our voices heard in Congress, we make our nation’s laws fairer and more compassionate. We leverage big changes for people in our country and around the world who struggle with hunger.

Offering of Letters

Bread for the World’s annual Offering of Letters campaign engages churches, campuses, and other faith communities in writing letters to Congress. Each year, for the focus of the campaign, we choose specific legislation or a legislative emphasis that can make a real difference to people struggling with hunger and poverty.

People write letters, usually as a group, and present them as an offering to God before mailing them to Congress. Hundreds of Offerings of Letters are held each year, resulting in tens of thousands of letters to Congress. Supported with prayer, these letters are a bold witness to God’s justice and mercy. They have, and continue to have, a significant impact on the decisions made in Congress.

The Social Ministry Committee invites you to conduct an Offering of Letters at your congregation and bring them to the Synod Assembly for this year’s In-Kind Offering. The letters can either be hand written by individuals or a signed copy of the sample letter addressed to your District Rep and our Illinois Senators. Find more details at www.bread.org.

In addition, Assembly members will be invited to sign letters at the Assembly

All letters will be distributed in packets to appropriate legislators. Our emphasis is Advocacy – striving for peace and justice.

Sample In-Kind Offering Letter

Date

Dear Sen. _____, or Dear Rep. _______, 

As Congress works on the fiscal year 2019 budget and spending bills, I ask you to invest in and protect key programs that will reduce hunger and poverty. 

Our country and the world have made progress against hunger and poverty in recent decades. I want you to continue to invest in programs like SNAP and tax credits for low-income workers. Continued funding for programs that reduce hunger and poverty around the world are also important to me. 

My faith calls me to urge you to make public investments that will move us toward the end of hunger. 

Sincerely, 
[your name] 
[your address] 
[city, state, ZIP] 

Note: For the most current version of this sample letter, updated as legislation moves in Congress, visit – www.bread.org/ol

LOCAL DISTRICT REPRESENTATIVES:

Easily find your district representative by typing in your address at this website: 

https://www.house.gov/representatives/find-your-representative

For example, here are the Rockford representatives:

*Rep. Cheri Bustos
17th District
119 N. Church St.
Suite 207 & 208
Rockford, IL 61101
*Rep. Adam Kinzinger
16th District
725 N. Lyford Road
Suite #3
Rockford, IL 61107

ILLINOIS SENATORS:

*Senator Dick Durbin
230 S. Dearborn Street
Suite #3892
Chicago, IL 60604 
*Senator Tammy Duckworth
230 S. Dearborn Street
Suite #3900
Chicago, IL 60604

*Note: Each person should write three letters: one to their District Representative and one to each Senator. 

Questions contact: Pr. Robin Caldwell (pastorrobincaldwell@gmail.com

  Pr. Kenn Storck (kennstorck@gmail.com

Thank you for your effort in striving for justice and peace.

Resolution Writing 101

Assembly Resolutions Must Be Received by April 15, 2019 Deadline

1. Resolutions may be submitted by:

  • a congregation, or
  • a committee/conference (committee minutes indicating the resolution may be required with the resolution), or
  • ten voting members (their signatures, typed names, and phone numbers must be submitted with the resolution)

2. A resolution should be stated clearly and concisely.

3. Resolutions should be tested before they are submitted. Ask yourself . . .

  • Is the information in the resolution complete and accurate?
  • Is this a matter that pertains to the life and ministry of the synod?
  • Is this a matter of significance requiring consideration by the synod assembly?
  • Is the action requested one which the synod can appropriately and effectively implement?
  • Is this concern directed to the appropriate unit? Would it be best directed toward the synod council, the executive committee, a synod committee, the synod staff, etc.?
  • Do other people validate this idea?
  • Does my resolution answer the following questions: WHAT should be done? WHO should act? WHAT ENTITY should bear the cost, if any, and what cost is anticipated? WHEN should the action be done? TO WHOM should the results be reported?
  • If the resolution requires changes to the constitution or bylaws, are the proposed changes included in the resolution?
  • Does the resolution use specific, non-inflammatory language, including straightforward nouns and verbs?

4. The Resolutions Committee may:

  • Recommend adoption of the resolution;
  • Recommend adoption with proposed amendment;
  • Recommend defeat of the resolution;
  • Recommend referral to another entity;
  • Forward without recommendation;
  • Offer a substitute motion;
  • Return the resolution to the submitter for clarification or editing.

A resolution should be written in the following format:

WHEREAS: The WHEREAS sections clearly state the REASONS for the resolution. Each reason should be separate WHEREAS.

RESOLVED: The RESOLVED sections clearly state the action(s) desired–what should be done, who should do it, how it should be done, and when it should be done. Each action should be a separate RESOLVED so the assembly may deal with them individually.

If a resolution requires one action, use the following format:

RESOLVED, ______________________________.

If a resolution requires more than one action, the following format is used:

RESOLVED,  ____________________________; and

BE IT FURTHER RESOLVED, ________________.

If a resolution is preceded by a reason for submitting it, the following format is used:

WHEREAS, ________________________________;

THEREFORE BE IT RESOLVED, ______________.

If a resolution is preceded by two or more reasons, the following format is used:

WHEREAS, _____________________________; and

WHEREAS, ________________________________;

THEREFORE BE IT RESOLVED, ______________.

Please include with your resolution:

  • A title for your resolution.
  • Name of the congregation, committee, conference, or ten voting members names and phone numbers submitting resolution.
  • Date the resolution was submitted.
  • If possible, the author’s authorization to edit the resolution through a voting member of the assembly, if the author is not present.

Send completed resolutions by April 15, 2019 to: Northern Illinois Synod, Pr. Pat Esker and Resolutions Committee, 103 W. State St. Rockford IL 61101-1105 • 815-964-9934 • pesker@nisynod.orgReceipt of resolution will be acknowledged when it is received in the office.

Bishop’s January Assembly Letter

January 2, 2019

Dear congregations and rostered ministers:

Grace and peace to you in this New Year! This letter will provide you with some initial important information about the Thirty-Second Annual Northern Illinois Synod Assembly, being held on Friday and Saturday, June 14-15, 2019 at Augustana College in Rock Island, Illinois.

Please refer to the lists provided on pages 2 and 3 of this letter to confirm the number of lay voting members your congregation is allowed. These voting members are asked to be equally divided between male and femaleand from different households.In addition, each congregation may register one additional voting member as a youthor one young adult.Your congregation is also encouraged to elect one or two alternates to attend as visitors this year with the possibility of their attending as voting members at next year’s assembly. Although this procedure would be costlier to your congregation, your congregation will benefit by future voting members observing the assembly operation one year and, thus, being better prepared to represent your congregation the following year at assembly.

Pastors (ministers of Word and Sacrament) and deacons (ministers of Word and Service) under call are expected to attend all synod assemblies.All pastors and deacons under call as well as interim pastors will be voting members of the assembly (costs are the congregation’s responsibility). Retired pastors and deacons, as well as those on leave from call and those with disability statushave voice and vote provided they register prior to the assembly date, otherwise they have voice, but not vote (registration fees are waived; they are responsible for all other costs).

Basic, dorm-style housing will be available in the Augustana dorms or, if you prefer, we have arranged for a small block of hotel rooms. Please refer to that information on page 3.

Walking with you,

The Reverend Jeffrey Clements, Bishop

JC/nc

1 Constitutional Provision +S7.21.c: “…normally one of whom shall be male and one of whom shall be female

2 Chapter 7, Synod Assembly: “It is the intention of this Synod that normally there shall be no more than one voting member of the Synod Assembly from a single household.”

3 Synod Constitutional Bylaw S7.21.A11 “… a voting member who has not reached the age of 18 at the time of election or appointment for service”

4 Synod Constitutional Bylaw S7.21.A11 “a voting member between the ages of 18 and 30 at the time of election or appointment for service”

5 S14.21.1. “All ordained ministers under a call shall attend meetings of the synod assembly” and Constitutional Provision S14.31.d. “Deacons on the roster of this synod… shall attend meetings of the synod assembly.”

6 ACTION SC-17-09-25 The Council voted to approve permitting ministers not under active call to have both voice and vote at Synod Assemblies and establish a process through which this can take place – much in the same way that retired ministers are allowed both voice and vote at Synod Assemblies.

2019 Assembly of the Northern Illinois Synod, ELCA

The listed “baptized membership figures” of the 145 Northern Illinois Synod congregations, as reported to the ELCA through each congregation’s year-end statistical report (parochial report) as of 12/31/2017, is the basis for determining the “number of lay voting members” selected to attend the assembly. The “baptized membership” formula consists of the top 10% of our congregations receiving four lay voting members, the next top 10% of our congregations receiving three lay voting members, and the remainder of our congregations receiving two lay voting members.

Congregations allowed FOUR voting members, plus one additional youth or young adult:

Baptized
Membership
Congregation City Conference
3028 Shepherd of the Hills Lutheran Church  McHenry  Northeast 
2107 Alleluia! Lutheran Church  Naperville  East 
1678 Grace Lutheran Church Woodstock Northeast 
1619 Salem Lutheran Church Sycamore Northeast
1609 St. John Lutheran Church Joliet East
1402 Shepherd of the Prairie Lutheran Church  Huntley Northeast
1376 Peace Lutheran Church  New Lenox Northeast
1311 Light of Christ Lutheran Church Algonquin East
1265 Trinity Lutheran Church Moline West 
1221 Bethany Lutheran Church Crystal Lake Northeast
1105 Grace Lutheran Church  Loves Park North
1099 St. Paul Lutheran Church  Orion West
1070 Our Savior’s Lutheran Church  Rockford North
984 First Lutheran Church  Geneseo West
939 Zion Lutheran Church  Rockford North

Congregations allowed THREE voting members, plus one additional youth or young adult:

Baptized
Membership 
Congregation City  Conference 
930 Cross and Crown Lutheran Church  Roscoe North
880 Trinity Lutheran Church  Rockford North 
876 Trinity Lutheran Church  Ottawa South
860 Our Saviour Lutheran Church  Sandwich East
816 St. Mark Lutheran Church  Rockford North
812 First Lutheran Church  DeKalb Northeast
761 St. John’s Lutheran Church  Mendota South
753 St. Paul Lutheran Church  Dixon Central
681 Grace Lutheran Church  Knoxville Southwest
675 Immanuel Lutheran Church  Dixon  Central 
667 Trinity Lutheran Church  Harvard Northeast
652 St. John Lutheran Church  Somonauk South
599 Salem Lutheran Church Sandwich East
597 St. John Lutheran Church  Sterling Central
590 All Saints Lutheran Church  Byron Central

All other congregations are allowed TWO voting members, plus one additional youth or young adult.

Housing Information

Basic, dorm-style housing is offered in the dorms at Augustana, however, for those that prefer hotel accommodations, we have arranged for a small block of rooms at hotels closest to Augustana campus:

  • Element Moline, 316 12th Street, Moline, 309-517-1659. Mention “Synod Assembly 2019 Block” to book.
  • Radisson on John Deere Commons, 1415 River Drive, Moline, 309-764-1000
  • Stoney Creek Hotel & Convention Center, 101 18th St., Moline, 309-743-0101

If your congregation wishes to make reservations at one of these hotels, we encourage you to do so now because of the limited number of rooms available. Element Moline rate begins $105. Radisson room rates begin at $119.

Stoney Creek rates not available at print time. (Note: These rates will change when the block of rooms is released May 13, 2019).